The preparation of your board meeting, regardless of whether you’re the chairperson, CEO or executive director is vital to ensure that it is running smoothly. It might seem counterintuitive, but a well-organized board book and agenda can help you reduce time spent on discussions.

It is also easier for board members who are newer or less experienced to comprehend the debate and how their contribution to the company’s success is impacted by the board meeting items. This is particularly helpful for board members who are younger or newer members, who might find it more difficult to navigate complex discussions.

It’s also recommended to establish the approximate time for every item on the agenda. This will help keep things moving quickly and avoid members being clocked out before the end of the meeting.

Before the meeting to ensure that the room is prepared for the meeting and all catering arrangements are in place. Also, make sure directors who haven’t submitted their annual reports are given an opportunity to submit their reports by the deadline.

Also, prepare any information packets that will be distributed to board members prior meeting and review any https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder additional rules for meetings. It is recommended to give these packets out 48 hours prior to the meeting, to ensure that board members are able to be informed participants during the meeting.